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Collection of Parchment

Please collect your award parchment in person at the Service Counter of CPCE Academic Registry (CAR). You are strongly encouraged to collect the award parchment on your own in a timely manner as it is an important and valuable document. CAR will not be responsible for the safe custody of any uncollected parchments after the designated collection period and may destroy them without any further notice at the end of the collection period. No replica nor replacement of your award parchment will be issued.  CAR reserves the right to withhold the issuance (or retract) of an award parchment or any certification of study if a student has unsettled matters with the PolyU/ CPCE or is subject to disciplinary action.

Detailed arrangements for collection:


Arrangements for SPEED Graduates

Collection Period:
Award Issuance Graduation Status Confirmed in Collection Period
Round 1 Semester One Completed
Round 2 Semesters Two
(including late cases from
Semester One) 		3 September – 31 October 2025
Round 3 Summer Term
(including late cases from
Semesters One & Two) 		17 November – 31 December 2025
 
Venue: CAR Service Counter – West Kowloon (WK) Campus
Room N301, 3/F, North Tower
PolyU West Kowloon Campus
9 Hoi Ting Road, Yau Ma Tei, Kowloon
Parchment Collection Hours: Monday to Friday: 8:30 am – 8:00 pm^
Saturday: 9:00 am – 5:00 pm

^Special service hours
24 December 2025 (Christmas Eve): 8:30 am - 1:00 pm and
31 December 2025 (New Year’s Eve): 8:30 am - 5:30 pm

Remarks: We kindly request that you collect your parchment between 8:30 am and 5:30 pm on weekdays as this will help minimize your waiting time.  Your cooperation is greatly appreciated.
Campus Access A QR code will be sent to your personal email address for access to the campus.
At the time of collection:

You must provide ALL of the following documents:

  1. Your Hong Kong Identity (HKID) Card/ Passport/ Mainland ID Card which should tally with your student record; AND
  2. The email on award parchment collection (either in hardcopy/softcopy).
Authorised representative:

If you have a genuine need to authorise a person to collect your award parchment, you must ensure that the authorised representative observes the requirements stipulated above. The authorised representative must provide ALL of the following documents:

  1. A hardcopy of the authorisation letter duly signed by you. The letter should state clearly the name and the HKID Card/ Passport/ Mainland ID Card number of your own and the authorised person; AND
  2. Photocopy of your HKID Card/ Passport/ Mainland ID Card, which should tally with your student record (for graduates from Mainland China, Mainland ID Card is a MUST); AND
  3. The HKID Card/ Passport/ Mainland ID Card of the authorised person; AND
  4. The email on award parchment collection (either in hardcopy/ softcopy).
    Remarks: The authorised person will need to show documents 1, 3 and 4 above and to register when entering the WK Campus.
Enquiries: · Telephone: 3746-0900

· Email (for SPEED graduates):  spgrad.car@speed-polyu.edu.hk  or
                                                        grad.car@cpce-polyu.edu.hk


Arrangements for HKCC Graduates
 
Collection Period:  
Award Issuance Graduation Status Confirmed in Collection Period
Round 1 Semester One Completed
Round 2 Semesters Two
(including late cases from Semester One) 		15 September to 31 October 2025
Round 3 Summer Term
(including late cases from Semesters One & Two) 		10 November to 31 December 2025
Venue:

CAR Service Counter - West Kowloon (WK) Campus
Room N301, 3/F, North Tower
PolyU West Kowloon Campus
9 Hoi Ting Road, Yau Ma Tei, Kowloon

Parchment Collection Hours: Monday to Friday: 8:30 am - 5:30 pm^
Saturday (20 September and 25 October 2025 only): 9:00 am - 5:00 pm
 
^Special service hours
24 December 2025 (Christmas Eve): 8:30 am - 1:00 pm
Remarks: We kindly request that you collect your parchment between 8:30 am and 5:30 pm on weekdays as this will help minimize your waiting time.  Your cooperation is greatly appreciated.
Campus Access A QR code will be sent to your personal email address for access to the campus.
At the time of collection: You must provide ALL of the following documents:
  1. Your Hong Kong Identity (HKID) Card/ Passport/ Mainland ID Card which should tally with your student record; AND
  2. The email on award parchment collection (either in hardcopy/softcopy).
Authorised representative:

If you have a genuine need to authorise a person to collect your award parchment, you must ensure that the authorised representative observes the requirements stipulated above. The authorised representative must provide ALL of the following documents:

  1. A hardcopy of the authorisation letter duly signed by you. The letter should state clearly the name and the HKID Card/Passport/ Mainland ID Card number of your own and the authorised person; AND
  2. Photocopy of your HKID Card/ Passport/ Mainland ID Card, which should tally with your student record (for graduates from Mainland China, Mainland ID Card is a MUST); AND
  3. The HKID Card/ Passport/ Mainland ID Card of the authorised person; AND
  4. The email on award parchment collection (either in hardcopy/softcopy).
    Remarks: The authorised person will need to show documents 1, 3 and 4 above and to register when entering the WK Campus.
Enquiries:

· Telephone: 3746-0900

· Email (for HKCC graduates):  ccgrad.car@hkcc-polyu.edu.hk  or
                                                       grad.car@cpce-polyu.edu.hk

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