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Collection of Parchment

Please collect your award parchment in person at the Service Counter of CPCE Academic Registry (CAR). You are strongly encouraged to collect the award parchment on your own in a timely manner as it is an important and valuable document. CAR will not be responsible for the safe custody of any uncollected parchments after the designated collection period and may destroy them without any further notice at the end of the collection period. No replica nor replacement of your award parchment will be issued.  CAR reserves the right to withhold the issuance (or retract) of an award parchment or any certification of study if a student has unsettled matters with the PolyU/ CPCE or is subject to disciplinary action.

Detailed arrangements for collection:


Collection Period for SPEED Graduates:

Award Issuance

Graduation Status Confirmed in

 Collection Period

Round 1

Semester One

Completed

Round 2

Semester Two
(including late cases from
Semester One)

10 August – 30 September 2026

Round 3

Summer Term
(including late cases from
Semesters One & Two)

16 November – 31 December 2026

 
Collection Period for HKCC Graduates:

Award Issuance

Graduation Status Confirmed in

 Collection Period

Round 1

Semester One

Completed

Round 2

Semester Two
(including late cases from
Semester One)

21 September – 31 October 2026

Round 3

Summer Term
(including late cases from
Semesters One & Two)

16 November – 31 December 2026

 
Venue:

CAR Service Counter – West Kowloon (WK) Campus
Room N301, 3/F, North Tower
PolyU West Kowloon Campus
9 Hoi Ting Road, Yau Ma Tei, Kowloon

Parchment Collection Hours:

Monday to Friday: 8:30 am – 8:00 pm^
Saturday: 9:00 am - 5:00 pm
Closed on Sunday and Public Holiday

^ Special service hours may apply on the following dates.  Please contact us nearer the time for details.

25 September 2026 (Mid-Autumn Festival)
 24 December 2026 (Christmas Eve)
 31 December 2026 (New Year's Eve)

Campus Access:

A QR code will be sent to your personal email address for access to the campus.

At the time of collection:

You must provide ALL of the following documents:


  1. Your Hong Kong Identity (HKID) Card/ Passport/ Mainland ID Card which should tally with your student record; AND
  2. The email on award parchment collection (either in hardcopy/softcopy).
Authorised representative:

If you have a genuine need to authorise a person to collect your award parchment, you must ensure that the authorised representative observes the requirements stipulated above. The authorised representative must provide ALL of the following documents:


  1. A hardcopy of the authorisation letter duly signed by you. The letter should state clearly the name and the HKID Card/ Passport/ Mainland ID Card number of your own and the authorised person; AND
  2. Photocopy of your HKID Card/ Passport/ Mainland ID Card, which should tally with your student record (for graduates from Mainland China, Mainland ID Card is a MUST); AND
  3. The HKID Card/ Passport/ Mainland ID Card of the authorised person; AND
  4. The email on award parchment collection (either in hardcopy/ softcopy).
    5. Remarks: The authorised person will need to show documents 1, 3 and 4 above and to register when entering the WK Campus.
Enquiries:

· Telephone: 3746-0900

· Email: grad.car@cpce-polyu.edu.hk


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