Email System
Staff
The College E-mail System provides an efficient electronic means for student/staff communication as well as for communication with others locally in Hong Kong and with the world-wide community. The system serves the staff of CPCE, HKCC and SPEED. The format of the College e-mail address is username@cpce-polyu.edu.hk
Student
The student e-mail system provides a simple, practical way to provide advanced online communications and collaboration for student in our campus community. The system serves the student of HKCC and SPEED. The format of the student e-mail address is studentno@common.cpce-polyu.edu.hk.
| HKCC and SPEED Full-time student | SPEED Part-time student | SPEED Oversea Program student | |
|---|---|---|---|
| ‘studentno' is stand for | Student number printed in their Student ID Card | Student number printed in their Student ID Card | Card number in their Facilities Access Card |
Eligible Users and Account Application
Staff
CPCE staff can create your NetID and select your password (called NetPassword) via the 'Staff NetID Creation' facility of the 'PUsecure Identity Portal' on your first day of duty. The ‘PUsecure Identity Portal' is system from PolyU. The facility can be accessed by clicking the 'New Staff' button on the PUsecure Identity Portal Login page at https://idportal.polyu.edu.hk. On the next working day, you should login in ITU portal page at https://portal.cpce-polyu.edu.hk/ with the initial password and then change your own password. After changing the password, you could make a support request to ITU and our staff will come to configure the Outlook program for receiving the email. Please note that applications from part-time staff will be forwarded to the departmental Computer Liaison Officers (CLOs) for endorsement before the NetIDs and associated accounts can be created.
Student
Eligible students can login in ITU portal page at https://portal.cpce-polyu.edu.hk/ with the initial password after you have completed your registration enrolment and received your Student ID Card and Facilities Access Card. You should change your own password at once. After changing the password, you could re-logon the ITU portal page and click the ‘Web Mail' to activate your e-mail account. Please refer to the student e-mail system training guide in the ITU portal page for detail activation procedures.
Policies and Guidelines
- Acceptable Use Policy (AUP)
- Computer Systems Security Policy (CSSP)
- Student Handbook On IT Facilities And Services (please refer to the 'Proper Use of E-mail Resources' section)
Please also be reminded that according to the Personal Data (Privacy) Ordinance, data, including e-mails, in which specific individuals can be directly or indirectly identify constitute personal data. Under the Ordinance, personal data shall not be kept longer than necessary and shall be made available upon receipt of a request from the data subject. Users should carefully consider the above when deciding the e-mails to be kept in the central server, personal computer, or in archive form in view of your legal obligation to disclose all e-mails concerning a data subject upon request.
Access to College Email System
Eligible users can access their college email accounts using the Microsoft Outlook desktop application (Microsoft 365 or Outlook 2021) or Outlook on the web (formerly known as Outlook Web Access or OWA).
College provides a web interface for the College E-mail System to facilitate more convenient access. It enables you to access your Campus E-mail account just by using an Internet-connected computers with a web browser at anytime from anywhere in the world. With OWA, you can forget all about configuring the e-mail client program.
You can access Outlook on the web via the CPCE Portal at https://portal.cpce-polyu.edu.hk/. After login with your Username and Password, staff can click the ' Office 365 OWA ' and student can click ' Webmail '.
You can also directly connect to the webmail by the following hyper link. Once you have logged in to the system, you can read and send e-mails.
For staff: http://email.cpce-polyu.edu.hk
For student: http://webmail.cpce-polyu.edu.hk
System Features
In addition to the basic webmail features, the email system provides the following advanced features:
- personal address book
- vacation message
- message folders and message filters
- E-mail Forwarding
- Calendar, Meeting Request
- Task Schedule
- Anti-spam & Anti-virus protect
You can refer to below OWA user guide for instructions on using these features.
| Microsoft Office 365 OWA user guide (Staff) | Download |
| Microsoft Office 365 OWA user guide (Student) | Download |